We warned you previously about the new real time information (RTI) process. Now the Taxman is writing to all employers who are not already part of an RTI pilot, to tell them how to prepare for RTI.
To recap: RTI is a new way of submitting payroll data to the Tax Office. Instead of sending PAYE information to HMRC once after the end of the tax year, employers must submit their payroll data online on every occasion their employees are paid.
If you run a computerised payroll, your payroll software should be updated to cope with RTI. However, do check with your software provider, as some payroll packages are not going to be revised for RTI. In which case you need to find new payroll software, or use the free software provided by HMRC (for up to 9 employees), or ask us help you process your payroll each month.
All small and medium sized employers will be expected to start using RTI to submit payroll data from April 2013, unless they have agreed a different start date with the Tax Office. Once you receive an ‘invitation’ from the Taxman to use RTI, you must join the RTI system from the date directed.
You will need to collect some new data items under RTI which are not currently required for PAYE, such as:
– Hours worked per week for each employee based on one of four bands;
– Details of those earning less than the lower earnings limit (£107 per week);
– Which employees are paid irregularly, perhaps only once per year; and
– Passport numbers for employees who do not have NI numbers.
In addition you will need to have the correct NI number (where this exists), date of birth, gender, full name and address for each employee.