At Southside Accountants, we take your privacy seriously. This policy outlines how we handle your personal information when you use our website, contact us, or become a client. We are committed to ensuring that your data is protected and used lawfully.
1. Who We Are
Southside Accountants is a firm of Chartered Certified Accountants based in Wimbledon. For data protection purposes, we are the “data controller” responsible for the personal information you provide.
2. What Information We Collect
We may collect and process the following types of personal data:
- Contact details such as your name, email address, and telephone number
- Business information such as your company name and address
- Details you provide when filling out forms or sending us enquiries
- Website usage data (e.g. IP address, pages visited) through cookies
3. How We Use Your Information
We may use your data to:
- Respond to enquiries and requests
- Provide our accounting and tax services
- Maintain client relationships
- Send updates and newsletters (if you have opted in)
- Comply with legal and regulatory obligations
4. Legal Grounds for Processing
We process personal data under the following lawful bases:
- Contractual necessity: to deliver services you request
- Legal obligation: to comply with laws and regulations
- Consent: for marketing communications (only where you have opted in)
- Legitimate interest: to manage and improve our services
5. Sharing Your Information
We do not sell your personal data. We may share it with:
- Service providers (such as secure email or cloud software tools)
- Regulatory authorities (e.g. HMRC)
- Professional advisers, where necessary
- Other parties, if required by law
6. Marketing and Communication
We will only send you marketing emails if you have actively given your consent. You can withdraw this consent at any time by clicking the “unsubscribe” link in our emails or by contacting us directly.
7. How We Keep Your Data Secure
We have put in place appropriate physical, technical, and organisational measures to safeguard your data from loss, misuse, or unauthorised access.
8. Your Rights
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request deletion of your data (subject to legal obligations)
- Object to or restrict processing
- Withdraw consent for marketing
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise any of your rights, contact us using the details below.
9. Cookies
We use cookies on our website to improve user experience. You can control or disable cookies in your browser settings. For more information, please refer to our Cookie Policy.
10. Contact Us
If you have any questions or concerns about how we handle your data, you can contact us at:
Southside Accountants
164 Merton Road, SW19 1EG
support@southsideaccountants.co.uk
